UK Payroll Software and Print Management Software

csmascent UK Payroll Real Time Information - New Employee Information

There are a number of new pieces of information required on each employee record within CSM Ascent UK Payroll Software to allow successful transmission to the HMRC of Real Time Information data.

Below you will find a list of fields that will be added to the CSM Ascent Payroll Software database to meet the Real Time Information (RTI) data requirements.

 

Real Time Information data name Description of data required       
COTAX reference

Enter your Corporation Tax reference, if applicable. (For example if you are a limited company.)

Passport Number

Enter your employee’s passport number, including UK or non UK passports. You enter the passport number where you have collected it as part of your checks that the employee is entitled to work in the UK.

You do not have to do this for employees engaged before you join RTI.

There is already an area on the Bank and Personal tab of Employee Maintenance to input this, which you may not be currently using.

Foreign Country

Make an entry here if your employee’s address is outside the UK, Channel Islands and Isle of Man.

This will only be used where NINO is not known or on starter notification only (if applicable).

Partner's Surname or family name entered on the ASPP claim

To be sent once if ASPP claimed.

Required on all new ASPP claims

Partner's Forename or given name entered on the ASPP claim

To be sent once if ASPP claimed.

Required on all new ASPP claims

Partner's initials entered on the ASPP
claim

To be sent once if ASPP claimed.

Required on all new ASPP claims

Partner's second forename entered on the ASPP claim

To be sent once if ASPP claimed.

Required on all new ASPP claims

Partner's NINO entered on the
ASPP claim

To be sent once if ASPP claimed.

Required on all new ASPP claims

Indicator if intention to live in UK for 183 days or more

If your employee has been seconded to work in the UK and intends to live in the UK for more than six months indicate ‘Yes’.

You can find guidance in HMRC booklet CWG2 Employer Further Guide to PAYE/NICs (pages 50-61).

Only used for new starter information

Indicator if intention to live in UK for less than 183 days

If your employee has been seconded to work in the UK and intends to live in the UK for less than six months indicate ‘Yes’.

You can find guidance in HMRC booklet CWG2 Employer Further Guide to PAYE/NICs (pages 50-61).

Only used for new starter information

Indicator if individual will be working both in / out of the UK but living abroad

If your employee has been seconded to work in the UK and will be working for you both inside and outside the UK, but will be living abroad indicate ‘Yes’.

You can find guidance in HMRC booklet CWG2 Employer Further Guide to PAYE/NICs (pages 50-61).

Only used for new starter information

Indicator of European Economic Area citizen

If your employee is from a country in the European Economic Area indicate ‘Yes’. You can find guidance in HMRC booklet CWG2 Employer Further Guide to PAYE/NICs (pages 50-61)

Already available in Employee Maintenance Bank and Personal tab.

Only used for new starter information

Indicator that this is an EPM6(Modified) Scheme

If this submission relates to an EPM6(Modified) Scheme for tax equalised expatriate employees indicate ‘Yes’.

Only used for new starter information

Irregular Employment Payment Pattern
Indicator

Indicate ‘Yes’ if your employee is paid on an irregular basis, for example;

  • casual or seasonal employees whose employment contract continues
  • employees on maternity leave, long term sick leave or leave of absence and will not be paid for a period of three months or more – but you still regard them as employees

HMRC will check if employees have not been paid for a specific period of time and will treat them as having left that employment. To avoid that happening for employees who do not get paid regularly, we ask that you use the irregular payment pattern indicator on every FPS submitted for that employee.

Number of normal hours
worked

Indicate one of the following 4 bandings that is most appropriate to your employee, based on the number of hours you expect them to normally work in a week:

  1. Up to 15.99 hrs
  2. 16-29.99 hrs
  3. 30 hrs or more, or
  4. Other

If your employee is on paid leave, for example annual leave or sick leave, please report the normal hours worked. If you consider a, b or c are not appropriate then indicate d. For occupational pension schemes indicate d) Other.

Check out our other information about upcoming Real Time Information changes :

Also you can refer to this list of new information in our reference document PDF Document (273KB PDF Document)